Professional Medical Virtual Receptionist Services For Your Practice

Streamline patient communication and improve satisfaction with our medical answering services. We manage your calls so you can focus on what matters most—your patients.

Professional Patient Interaction

Efficient Appointment Management

24/7 Emergency
Triage

These Medical Practices Trust Virtual HQ To Answer Their Phones

Medical Answering Service

Overwhelmed by Patient Calls? Let us Help!

Balancing patient care with managing incoming calls can be challenging for medical practices. Missed inquiries during consultations or procedures often lead to scheduling conflicts, frustrated patients, and lost opportunities. Over time, this can affect your practice’s growth and patient satisfaction.

Whether you are Doctor practicing solo or you are a general practitioner (GP) operating as part of a group or partnership, our receptionists can answer and handle your calls exactly the way you determine, as an overflow when you can't take calls or 24/7 365 days of the year.

Virtual HQ offers professional virtual medical receptionist services for healthcare providers. Our trained receptionists handle calls, schedule appointments, and address patient queries, all while ensuring compliance with privacy regulations. Focus on delivering exceptional care, and let us improve your practice’s efficiency and patient experience.
WHY Virtual HQ

Here's Why Virtual HQ Is The Prescription For Phone Answering

Professional Patient Interaction

Our trained receptionists handle patient inquiries (e.g. HICAPS, Medicare Rebate questions) with empathy and professionalism, reflecting your commitment to quality care.

24/7 Appointment Management

We manage appointment bookings and confirmations around the clock, helping to reduce no-shows and optimise your practice schedule.

Urgent Emergency Call Handling

Following your specific protocols, we identify and escalate urgent medical matters promptly to ensure patients receive timely care.

Privacy-Compliant Call Handling

Your patients’ sensitive information is safe with us. Our team is trained in Australian privacy regulations, ensuring confidentiality and trust.

Cost-Effective Reception Solution

Save on staffing costs while delivering professional, consistent communication to enhance patient satisfaction.

24/7 After-Hours Phone Answering

Provide seamless care beyond business hours with our reliable after-hours call management services.

Ready To Simplify Your Practice Communications?

Put our medical answering service to the test with a no obligation 7 day free trial allowing you to focus on providing exceptional levels of patient care.
24/7 Answering Service
Australian Receptionists
No Lock in contract
TESTIMONIALS

What Our Clients Say

We have been with Virtual HQ for a year now and cannot speak highly enough about your answering service. The girls are always prompt, professional and take the information we request. Having a 'receptionist' gives our business that next level of professionalism we wanted without the overhead. Do your business a favour and call the Virtual HQ team today.
Linda Cartella - Business Manager, Brisco Roofing
You have been excellent to deal with - competent, efficient and professional.The 24 hour service you provide is cost efficient, and has enabled us to have high quality 'real person' engagement with our customers, ensuring we convey a high level of professionalism to the market. In the real estate business, the first point of contact with potential new customers is always critical.
Peter J Cahill - Managing Director, Domain Hill Property Group
Our Smart Group uses your reception and premium office services in most Australian states. We find it a very effective way to ensure that calls and correspondence for Smart Group companies are handled consistently on a nation-wide basis. Changes within the group, as companies are added or new operating locations established are easily dealt with and online access to receptionist scripts enables immediate changes to be made toreflect new activities.
James Kelaher - Director, Smartnet
The Virtual Receptionist Live Answering Service is an invaluable asset to my business. Running a small business means you have to wear lot of hats. Your service has allowed me to take back control of my incoming calls. I found myself losing up to two hours a day with phone call interruptions. Now I can quickly scan my email messages and choose how and when I respond. My clients are always impressed with the service and often comment on how professionally their calls are answered.
Tim Donovan - Director / Support, Real Advantage Solutions
You continue to be a great addition and support to our business. The ability to have the phone answered professionally whilst giving our staff the freedom to be away from the office on other income generating ventures is fantastic. I do not know of a better system. Keep doing what you are doing!
Ross McCorkell - Director, FHG Healthcare and Commercial Furniture
I am extremely happy with the service as I do not have a full time receptionist. So the beauty of your Live Answering Service, given I travel a lot is that it is not location specific so I can receive my calls and messages where ever I am.
David Patmore - Director, Vision Training International
HOW IT WORKS

How Our Medical Virtual Receptionist Service Works

Step 1

Free Trial

Test our service risk-free with a  no obligation free trial.
Step 2

Activate

Quickly sign up and activate your account to get started.
Step 3

Set Up

Provide your protocols, patient scripts, and scheduling preferences
Step 4

Divert

Forward your phones to us for professional, efficient call handling.
Step 5

Upgrade

Easily adjust your plan to match your practice’s needs.
Step 1

Free Trial

Test our service risk-free with a  no obligation free trial.
Step 2

Activate

Quickly sign up and activate your account to get started.
Step 3

Set Up

Provide your protocols, patient scripts, and scheduling preferences
Step 4

Divert

Forward your phones to us for professional, efficient call handling.
Step 5

Upgrade

Easily adjust your plan to match your practice’s needs.
about virtual hq

Supporting Medical Practices for Over 20 Years

Virtual HQ is led by Mike and Emma Davison, a father-daughter team with more than two decades of experience in professional call handling. Mike’s expertise in business management and Emma’s background in health have shaped our services to meet the specific needs of medical practices.

We understand the challenges of managing patient calls, scheduling appointments, and ensuring sensitive information is handled securely. Our team has helped countless Australian medical practices improve patient satisfaction, streamline operations, and maintain compliance with privacy regulations. With Virtual HQ, you can focus on providing exceptional care, knowing that your patients’ communication needs are in trusted hands.

fAQs

Frequently Asked Questions About Our Medical Answering Service
How does your medical virtual receptionist service work?

Our trained Australian receptionists handle incoming calls, manage patient inquiries, schedule appointments, and assist with basic billing questions, ensuring seamless communication for your practice.

Can you handle after-hours and urgent medical calls?
Yes, we provide 24/7 support, including weekends and public holidays. We follow your protocols to escalate urgent medical matters promptly.
Is patient confidentiality maintained?
Absolutely. We adhere to strict Australian privacy regulations, ensuring all patient information is handled securely and confidentially.
Can you integrate with my practice’s scheduling tools?
Yes, we seamlessly book and manage appointments directly into your calendar or practice management system.
Is the service scalable for peak times like flu season?
Definitely! Our flexible plans allow you to scale support during busy periods or adjust during quieter times as needed.

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Contact us

Please fill in your details below, and we'll reply as soon as possible. If you have any questions about our medical practice answering services, please call us on 1300 885 830.
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